Microsoft 365 Business Basic: The perfect start for your team

What Could Your Team Achieve?

Your team gains access to browser and mobile versions of Word, Excel, PowerPoint, and Outlook. These apps allow staff to create, edit, and collaborate on documents simultaneously. This real-time co-authoring eliminates tedious back-and-forth emails and accelerates workflows.

Imagine a marketing team preparing a campaign proposal together, updating the same Word document from different locations without conflicting versions. Or a sales team using Excel spreadsheets to track leads live during meetings.

Communication and Scheduling Made Simple

Outlook’s business-class email offers each user a 50 GB mailbox tied to your company’s custom domain. This professional email presence boosts credibility with clients and partners alike.

Shared calendars and scheduling tools help your team coordinate meetings and deadlines effortlessly. No more double bookings or missed appointments. Everyone stays aligned whether working remotely or in the office.

Centralised Collaboration with Microsoft Teams

Microsoft Teams acts as your hub for messaging, video calls, and file sharing. This platform replaces the need for multiple communication tools by bringing conversations, meetings, and documents into one place.

Departments can create channels to organise discussions by project or topic. Team members can message instantly or schedule video conferences with up to 300 participants. Whether brainstorming ideas or running client presentations, Teams keeps communication fluid and transparent.

Secure and Spacious Storage

Each user receives 1 TB of OneDrive cloud storage. Files are safely backed up and synced across devices, ensuring your team can access documents from anywhere without losing data.

Version control means collaborators won’t overwrite each other’s work. Everyone can review past versions if needed, reducing mistakes and confusion. This reliable storage capacity supports the growing volume of files many businesses generate daily.

Organise and Share with SharePoint Online

SharePoint lets you build internal websites that act as central repositories for documents, knowledge, and announcements. This is especially valuable as your business scales and information needs to be shared systematically.

Teams can easily find resources, policies, and project updates in one place. SharePoint fosters transparency and reduces time wasted hunting for information. It also helps maintain consistency across departments and locations.

Security Without Complexity

Security matters, especially when your team works remotely and handles sensitive information. Microsoft 365 Business Basic includes multi-factor authentication to add an extra layer of protection beyond passwords.

Spam and malware filters reduce the risk of phishing attacks. Basic data loss prevention safeguards against accidental leaks of confidential information. These security features are built-in and easy to manage, even without a dedicated IT team.

Things to Consider Before Committing

While Microsoft 365 Business Basic covers many essential needs, it has limitations you should understand to ensure it fits your business.

• No desktop apps: Users only access Office apps through web browsers or mobile devices. This means advanced features and offline access aren’t available. If your team relies on powerful desktop versions or complex Excel macros, this plan might feel limiting.
• User limit of 300: This plan suits small to medium-sized teams but will not support larger organisations or rapid expansion beyond 300 users. Businesses anticipating fast growth should explore more scalable options.
• Basic security: Although the plan includes key protections, it lacks advanced threat detection and compliance workflows available in higher-tier subscriptions. Regulated industries or firms with stringent security demands might require an upgrade.

Is Microsoft 365 Business Basic Right for Your Business?

This plan fits well if your business:

• Operates remotely or across multiple locations, needing cloud tools for easy connection.
• Uses core Office applications and values online collaboration over desktop features.
• Prioritises cost-efficiency without sacrificing essential productivity and communication capabilities.

For example, a consulting firm with employees spread across Asia can rely on Business Basic to maintain smooth communication and document sharing without the burden of complex software installs.

Similarly, a startup managing modest budgets benefits from Business Basic’s affordability while accessing professional tools to present a credible image to clients.

Getting Started with Confidence

Setting up Microsoft 365 Business Basic is straightforward but having expert help can speed the process and tailor it to your needs.

JET IT Services specialises in helping businesses adopt cloud productivity solutions quickly and smoothly. Our team ensures you configure email, Teams, OneDrive, and SharePoint to match your workflows from day one.

We also provide ongoing support and training so your staff can maximise the platform’s capabilities and avoid common pitfalls.